ChatGPT Prompts for Work

ChatGPT prompts for meeting notes, email replies and weekly plans. Pick a task, add your details and make the draft your own.

Summarize a meeting

Turn rough notes into decisions and next steps.

Turn these meeting notes into a concise recap for {{audience}}.

Notes:
{{meeting_notes}}

Return three sections:
1. Decisions made
2. Actions — task, owner and deadline
3. Open questions

Keep proposals separate from agreed decisions. If an owner or date is missing, write “Not assigned” or “Not set”. Use only the notes.

See a worked example Illustrative

What you add

Audience: project team. Notes: Keep the launch on 18 September. Maya will send the QA report on Friday. A customer email was suggested; no owner was chosen.

Example result

Decisions: Launch remains on 18 September. Actions: Send QA report — Maya — Friday. Open questions: Should we send a customer email? Owner not assigned.

Before you use itCompare every decision with the notes. A suggestion should not become an agreed action.

Write an email reply

Get a clear first draft from an incoming message and your reply notes.

Draft a reply to this email for {{recipient}}.

Incoming email:
{{email}}

What I want to say:
{{reply_notes}}

Tone: {{tone}}. Keep it under 150 words. Answer the questions in the email and end with one clear next step. Use only the dates, prices and commitments in my notes. Flag anything I still need to confirm after the draft.

See a worked example Illustrative

What you add

Recipient: Alex. Email: Can we review the draft on Thursday? Reply notes: Available Thursday at 14:00; ask if that works. Tone: friendly and direct.

Example result

Hi Alex, Thursday at 14:00 works for me to review the draft. Does that time suit you? Thanks!

Before you use itCheck names, availability and commitments before sending. Remove private details you do not need to share.

Plan your week

Fit your task list into the time you actually have.

Make a weekly plan from the following information.

Tasks, deadlines and estimated hours:
{{tasks}}

Available hours by day:
{{availability}}

Fixed commitments and priorities:
{{constraints}}

Return a day-by-day plan, a list of tasks that do not fit and any questions about missing estimates. Respect dependencies and leave a buffer for interruptions. Do not invent deadlines or assume overtime.

See a worked example Illustrative

What you add

Tasks: proposal, 3h, due Tuesday; report, 2h, due Friday. Availability: Monday 4h, Wednesday 3h. Constraint: keep 1h free each day.

Example result

Monday: Proposal, 3h; buffer, 1h. Wednesday: Report, 2h; buffer, 1h. Tasks that do not fit: none.

Before you use itCheck the time estimates and dependencies. Move unfinished work explicitly instead of silently adding extra hours.

Make it your own

Copy a prompt, replace the text in double braces with your details, then adjust the first draft.

Replace variables with evidence

Do not paste a job title where the prompt asks for source material. Add the notes, facts or approved excerpts that should control the answer. If the material is long, tell ChatGPT which sections matter and what it may ignore.

Adjust the output to the next decision

A summary is rarely the finish line. Ask for the structure the next person needs: a table of claims and sources, actions with owners, or options with stated tradeoffs.

Run the same prompt on one awkward example before reusing it. A missing date, conflicting note or unsupported request will reveal more than a clean demonstration.

Start from a flexible template

Use this base prompt when you have source material and want a structured draft that remains easy to check.

Task: {{task}}. Source material: {{source_material}}. Audience or decision: {{audience}}. Boundaries: use only the supplied source; mark missing information [NEEDS INPUT]; do not invent names, numbers, dates, quotes or commitments. Return: {{output_format}}. Before the final answer, check that every factual claim traces to the source and list any unresolved questions.

Example input

Task: summarize meeting notes. Audience: project team. Output: decisions, actions with owners, unresolved questions.

Example output

Decision: retain the current launch date. Source: “Launch stays on 18 September.” Action: confirm legal copy. Owner: [NEEDS INPUT].

A quick check

Every factual statement appears in the supplied source
Missing owners or dates remain visible
The format matches the intended next action
No private information was pasted outside an approved account.

Keep in mind

ChatGPT features and data controls vary by plan and change over time
A prompt cannot verify facts that are absent or wrong
High-risk decisions need qualified human review.

ChatGPT Prompts for Work

Summarize a meeting

Your prompt

What you add

Example result

Write an email reply

Your prompt

What you add

Example result

Plan your week

Your prompt

What you add

Example result

Make it your own

Replace variables with evidence

Adjust the output to the next decision

Flexible template

A quick check

Keep in mind

Analytics

Your prompt

What you add

Example result

Your prompt

What you add

Example result

Your prompt

What you add

Example result

Make it your own

Replace variables with evidence

Adjust the output to the next decision

Flexible template

A quick check

Keep in mind

Related guides & workflows

Learn the method

Follow the full workflow