AI Weekly Priority Planning Workflow

5 steps to a reviewable draft

1. 01

   Collect commitments

   List promised work, deadlines, maintenance tasks and blocked items without ranking them yet.

   Result: One current work list rather than several partial lists.

2. 02

   Set the real capacity

   Remove meetings, routine work and contingency time from the hours available for planned work.

   Result: A capacity figure that reflects the actual week.

3. 03

   Draft the priority plan

   Ask for options that show what fits and what must move.

   Result: A plan that fits the stated capacity and makes deferrals explicit.

   Your prompt

   Copy prompt

   Build a weekly priority plan. Commitments and deadlines: {{commitments}}. Available focused hours after meetings and routine work: {{capacity}}. Blockers: {{blockers}}. Business outcomes that matter this week: {{outcomes}}. Return up to four ranked outcomes, the next physical action for each, estimated effort, owner, dependency and a not-this-week list. Explain each tradeoff. Do not invent urgency, effort, capacity or customer commitments.

   Example input

   12 focused hours. Client report due Thursday, payroll due Friday, website rewrite has no deadline, supplier quote blocked.

   Example output

   Priority 1: finish client report. Next action: confirm two missing figures. Effort: 4 hours. Tradeoff: website rewrite moves to next week.

4. 04

   Challenge the tradeoffs

   Check estimates, hidden dependencies and whether any deferred commitment needs a message today.

   Result: A plan the owner can defend and adjust.

5. 05

   Put actions on the calendar

   Schedule the first action for each accepted priority and set one midweek review.

   Result: A week that starts with scheduled work, not another list.