AI Cold Email Workflow

5 steps to a reviewable draft

1. 01

   Set a legitimate reason to write

   State the specific public signal or referral that justifies contact, then discard a message if no such reason exists.

   Result: A clear outreach premise or a decision not to send.

2. 02

   Record observed details

   Keep source text, URLs and dates separate from guesses about the recipient's priorities.

   Result: A short source record with unknowns visible.

3. 03

   Draft one first-touch email

   Ask for a brief email that cites only the supplied context and makes one modest request.

   Result: A bounded email draft with no pretend familiarity.

   Your prompt

   Copy prompt

   Draft a cold email using only this permitted research: {{source_notes}}. Recipient role: {{recipient_role}}. Reason to write: {{reason}}. Offer or question: {{ask}}. Write a subject line and a plain-text email under 120 words. If the source does not support personalization, use a general role-based opening. Do not invent achievements, tools, priorities, mutual contacts or urgency.

   Example input

   Recipient leads operations; a public job post mentions weekly reporting. Ask whether manual reporting is still a live issue.

   Example output

   Subject: Weekly reporting at [Company]. I saw the operations opening mention weekly reporting. Is reducing that work on your team's list this quarter?

4. 04

   Check relevance and consent boundaries

   Confirm that the source is permitted, the claim is supported and the ask fits the recipient's role.

   Result: A message the sender can defend line by line.

5. 05

   Send or stop

   Personalize the final details manually, choose the approved sending channel or decide that no email should go out.

   Result: A reviewed first-touch message or a documented no-send decision.